Map measuring
Trace a property on the satellite view and pull exact quantities into your estimate.
Features
One platform, built for how outdoor jobs really work
From the first measurement to the final payment — and next season's renewal — Estima runs your entire Design, Build, and Maintenance business in one software.
Smart estimating
Service-specific builders with man-hour labor grids and real material catalogs.
Hardscape & pool tools
A full line-item workbench with builders for pavers, walls, steps, outdoor kitchens, natural stone, and pools.
Project management
Track build duration and progress with Kanban boards, Gantt charts, and tasks.
Crew mobile app
Field crews install it from the browser and see their routes and jobs — even offline.
Proposals & e-sign
Branded, client-ready proposals customers can accept and sign online.
Contract renewals
Email next-season renewals showing the work you did and next year's price.
Billing & QuickBooks
Recurring routes billed monthly or every few visits, statements, deposits, and two-way QuickBooks Online sync.
Reports & insights
20+ built-in reports and a year-over-year dashboard to see what's making money.
One software for your whole business
Maintenance and hardscape work completely differently. Estima runs both.
Recurring routes and big-ticket builds need totally different tools — so most companies end up juggling two systems. Estima handles your Design, Build, and Maintenance work in one place.
The maintenance side
Recurring, route-based work
- Recurring & maintenance billing on your schedule
- Route & visit scheduling for crews
- Merged statements & account balances
- Season contract renewals by email
The design / build side
Project-based hardscape work
- Hardscape & pool estimating with configurators
- Project management — Kanban, Gantt & tasks
- Change orders & milestone payments
- Live profitability & job costing
One login, one client list, one set of books — for your entire Design–Build–Maintenance company.
New
Map-based property measuring
Trace it on the satellite view. Estima does the math.
Pull up any property, draw what you see, and get exact square footage and linear feet in seconds. Your measurements drop straight into the estimate — so a mowing quote or a mulch order starts from real numbers, not a guess.
- Draw areas, lengths, and item counts in a couple of clicks
- Instant square footage and linear feet for every shape
- Feeds your maintenance and install estimates with real quantities
- No measuring wheel, no second trip to the property
Measure · 4128 Maple Dr3 areas drawn
Front lawn6,480 sq ft
Planting beds940 sq ft
Bed edging70 lin ft
Sent to estimateReal quantities, no guessing
Smart estimating
Service-specific estimate builders
Every service you offer prices differently — so Estima gives each one its own audited builder. Landscape, hardscape, irrigation, lighting, snow & ice, lawn care, and design all come with templates tuned to how those jobs really get bid.
- Editable man-hour labor grids per task and crew
- Material catalogs priced at cost with your markup
- Save line items and reuse them as templates
- Duplicate any estimate to quote a similar job in seconds
New estimateLandscape
Plantings (24 shrubs)$2,180
Mulch · 12 yd³$960
Labor · 34 hrs$2,040
Subtotal$5,180
Hardscape & pools
The configurators no one else has
Big hardscape and pool jobs are where margin is won or lost. Estima's full-screen workbench and catalog-driven configurators make sure you capture every paver, every yard of base, and every crew hour.
- Paver border auto-calc — perimeter, soldier & sailor courses
- Pool configurator with excavation, base, coping & trades
- Steps, outdoor kitchens, natural stone patterns, paver inlays & wall backfill — with diagrams as you build
- Material-aware client descriptions written for you
- Cent-exact totals from the workbench to the proposal
Pool configuratorHardscape
Excavation · by volume$4,800
Base gravel + concrete$6,250
Coping · travertine$3,400
Trades · by linear ft$9,120
Est. 9 days$48,900
Hardscape project management
Track every build from dig to done
Big hardscape projects don't run themselves. Estima gives you a Kanban board, a Gantt timeline, project tasks, and schedule dates — so you always know a job's duration and exactly where it stands.
- Kanban board to move work through each stage
- Gantt chart to plan and visualize project duration
- Project tasks with owners and schedule dates
- Real-time progress so nothing slips through the cracks
Project timeline · Backyard build9 days
Excavation
Base prep
Paver install
Pool set
Cleanup
Done
In progress
Upcoming
Proposals & profitability
Know your margin before you send
Estima turns your estimate into a polished, branded proposal — and shows you a live Gross/Net profitability breakdown so you never send a job that loses money.
- Branded proposals with client-friendly descriptions
- Online acceptance and e-signature
- Live profit & margin card with overhead recovery
- Signed estimates lock to protect your numbers
ProfitabilitySigned
Revenue$21,060
Costs (labor + materials + OH)$12,970
Net profit$8,090 · 38%
Season contract renewals
Renew next season's work with one email
When the season wraps, Estima emails each client a renewal that lays out the services you provided and their price for next year. They approve in a click — so there's no "I called to cancel" surprise, and no fighting over work you already completed.
- Auto-build renewals from this season's services
- Show the client exactly what they got and next year's price
- One-click online approval, on the record
- Protect yourself from cancellation & payment disputes
2027 Renewal · Spring–FallEmailed
Weekly mowing (Apr–Oct)$2,800
Spring & fall cleanup$640
Fertilization · 5 visits$475
2026 season total$3,915
2027 renewal price$4,110
Approve renewal
Billing & payments
Billing that keeps up with your routes
Whether it's a one-time install or a weekly maintenance route, Estima handles the invoicing — and the awkward parts like deposits, change orders, late fees, and credits.
- Recurring billing — monthly or every N visits, with Net terms or a day-of-month due date
- Merge a client's invoices into one clean statement — in one click
- Late fees queued for your review — never auto-sent — with your policy printed on the invoice
- Account credits, deposits, reminders, and copy-and-send pay links built in
- Pause service for past-due clients — and resume automatically once they've paid in full
Merged statement3 invoices
INV-5018 · May service$420
INV-5026 · June service$420
INV-5031 · Mulch refresh$960
Account credit applied−$120
Statement total$1,680
New
The Estima Crew app
Your crews see their day. You see the progress.
Estima Crew is a lightweight mobile app your field teams install straight from the browser — no app store, no IT project, and it's included free on every plan. Each crew gets their own routes and jobs for the day, and what they complete flows back to the office.
- Installs from the browser in seconds — no app store needed
- Each crew sees only their own routes and jobs
- Keeps working offline when the signal dies in the field
- Reassign routes at the office — crews always have the latest plan
8:00 · Maple Dr HOAWeekly mowing
9:40 · Birchwood CourtMow + edge
11:15 · Kessler ParkMulch refresh · 12 yd³
1:00 · Stonegate PlazaShrub pruning
Route progress2 of 4 done
And there's more
The everyday tools that keep you organized
Change orders
Add scope mid-project without double-counting the contract or breaking the payment schedule.
QuickBooks Online sync
Invoices and payments reconcile automatically in the background — no double entry.
Payments & balances
Track every payment received, deposits, and running client account balances at a glance.
Scheduling
Turn signed jobs into crew-ready visits — named visits, multi-date jobs, and recurring services.
Client portal
Customers view estimates, accept and sign, request service, and see upcoming visits.
Timesheets
A weekly labor log per crew member — with overtime handled — so you know where the hours actually went.
Route optimization
One click orders each truck's stops using real roads and balances the day across your crews.
Expense tracking
Log job expenses and receipts as they happen — crews can upload them from install jobs — and see true job costs, not just what you estimated.
Editable client emails
Invoices, reminders, and renewals go out in your words — edit every template yourself in Settings.
Estimate follow-up reminders
Switch it on and sent estimates chase themselves — Estima politely reminds your client and tracks every follow-up, so no job is lost to silence.
Google review requests
When a job wraps up — marked complete, or the final invoice sent — Estima offers a one-click review ask. Send it with a tap and it nudges the client again if they forget.
Work in English or Spanish
Your crews work entirely in Spanish — the mobile app, their day, routes and visits. Office staff can switch too, with more of the office translated every release.
Always improving
And we're just getting started
Estima ships real improvements all season long — here's what's landed in the last few weeks, with more on the way. Optional add-ons like Website Leads, AI Lead Replies, and Site Media plug into every plan — see add-on pricing.
Bill on your terms
Bill per-visit contracts every few visits instead of monthly, set payment terms as Net days or a day of the month, and see which months are complete before you send.
Past-due service pause
A dashboard card shows every maintenance client past due by the number of days you choose. Pause their service in one click, send them a notice, and Estima resumes visits automatically once the balance clears.
Material Run
The accepted hardscape estimate becomes a purchase list. Assign a buyer, check items off at the supply yard, flag anything short, and the office is notified — crews never see your prices.
Receipts that read themselves
Crews upload receipts right from install jobs. In the office, vendor, date, and total are pre-filled from the photo — confirm, and the cost lands on the job.
Crew Tasks
Pin a must-see instruction on any maintenance client. The crew has to acknowledge it and report done or not done — with a photo if you ask — before they can complete the visit.
New hardscape builders
Steps & landings, outdoor kitchens, natural stone patterns, paver inlays, and retaining-wall backfill packages — priced from your rates, with diagrams as you build. Flip a switch to show the wall cross-section on the proposal.
Got a feature you'd love to see in Estima?
Request a feature
Ready to see it on your own jobs?
Book a quick demo and we'll tailor the walkthrough to the services you offer.